Carroll County Schools

Case Study

Experiencing what the school district referred to as ‘SPOTS’ (strategic plans on the shelf), Carroll County Schools turned to eBOARDsolutions to help them streamline strategic plan development and ultimately improve transparency and accountability.

 

Challenge
Ensure the district’s improvement plans are living documents that encourage responsibility and enable accountability and transparency.

 

Solution
Simbli’s strategic planning software helps districts eliminate SPOTS by making it easy for the leadership teams to measure, manage, monitor and communicate their process for improvement at both the district and school level.

District Profile
carroll-county-schools Strategic Planning Development - No More SPOTS

14,500 Students

23 Schools

1,850 Employees

Estimated at nearly $200 million per year, Carroll County Schools has a significant impact on the economic development of the county and the district’s strategic plan is instrumental in keeping them aligned and on track.

recognition Strategic Planning Development - No More SPOTS
District Recognition
  • 2015 GSBA Distinguished School Board
awards Strategic Planning Development - No More SPOTS
Honors and Awards
  • 2nd Place Best Use of Evaluation Module – 2012
  • 2nd Place Best Use of Strategic Plan Module – 2012

Getting Rid of SPOTS

No More 'Strategic Plans On The Shelf'

As the 24th largest school system in the state of Georgia, Carroll County School System is home to approximately 14,500 students. These students may attend one of 23 schools in the county system where the average pupil/ teacher ratio is 16:1. Each of these schools is accredited through the Southern Association of Colleges and Schools.

 

It is the mission of Carroll County Schools to provide a premier learning environment, placing students first through quality and excellence. The Carroll County School System maintains the belief that community based schools provide a personal approach that ultimately makes a difference.

 

In Carroll County, the school system has developed a comprehensive facility plan in conjunction with the district strategic improvement plan to provide state-of-the-art facilities within the school communities. Quality learning environments support a refined curriculum and highly skilled teachers focused on every student achieving success.

 

With over 1,850 employees, the Carroll County School System is the largest employer in Carroll County. Carroll County Schools have an annual $200 million impact on the economic development of Carroll County. Currently, over $66 million in SPLOST and capital outlay projects are underway throughout the county.

 

The school system works closely with the local Chamber of Commerce, Development Authority and government entities to ensure that strategic decisions made by the district support the overall effort to improve the quality of life in Carroll County.

In Their Own Words

Alignment is the Key to Success

One of the things we often find with planning with schools systems is a “disease” called SPOTS, Strategic Plans On The Shelf. So many times schools and/or school districts will enter into the strategic planning process thinking that it is a “destination” or a one-time event that once they finish creating the plan and it is published, it is no longer a living, breathing document, and is rarely referred to until the term of that plan is complete.

 

Simbli is a tool that helps districts eliminate SPOTS by making it easy for the leadership team to measure, manage and monitor their process for improvement.

 

Given the tough times in today’s economy and other things that are happening at federal, state and local levels, Carroll County Schools felt it was important to invest in and effectively use technology tools that help the school system and the individual schools with aligning, measuring, monitoring and communicating the work of the district.

 

These tools can help ensure that the resource allocations, the personnel allocations and the decisions that need to be made are based on a common set of directions that have been agreed upon by the key stakeholders.

 

Carroll County Schools uses Simbli’s Strategic Plan Module to manage both the district’s strategic improvement plan as well as the local school improvement plans. Additionally, Simbli allows the district and each school to post their Balanced Scorecard as a part of the Simbli Strategic Plan Module. This web-based tool allows for initiatives and action steps to be directly tied to individuals and/or departments that are responsible for them. The entire plan can then be filtered by department, by individual, by due date or status by both the individuals responsible, as well as the management team. Everyone can see real time how the team or individual is performing, allowing for concrete evaluations of personnel and ensuring transparency and accountability.

 

How does Simbli help your district with transparency and accountability?

Carroll County uses Simbli to post and share board meeting agendas/information, board policies, district strategic improvement plan and the school improvement plans for each of our 23 school sites. Each of these are important in our efforts to ensure transparency with all stakeholders. Board agendas and information help internal and external stakeholders keep abreast of what the board is discussing at each meeting. Additionally, the information attached to the agenda shows stakeholders the same data that board members use to make decisions.

 

Having board policies posted is an important governance step in our efforts towards transparency. Internal and external stakeholders have instant access to the polices that govern the Carroll County School System. Having these policies online is also useful for our board members as they prepare for meetings or answer stakeholder inquiries.

 

The most important of the transparency tools for Simbli is the ability to post our improvement plans for all to see as a part of the Strategic Plan Module. All stakeholders can view the plans for the district and each school. This module also puts the power of strategic improvement planning at the fingertips of school administrators in a way that was never before possible.

 

How does Simbli help your district align your work (plans, meetings, and policies)?

The board, district administrators and school administrators use the strategic goal areas outlined in the district strategic improvement plan as the guiding direction for all work in the district. All school improvement plans are aligned around the these four goal areas; meeting agendas are built around the goal areas; and strategic discussions are framed around the goal areas. Additionally, superintendent and principal performance evaluations are aligned around these four goal areas.

 

How does Simbli provide cost savings and efficiency to your organization?

The ability to post agendas, policies and improvement plans electronically proves to be an effective tool to control costs in these difficult economic times. Stakeholders can get to them in real time and those working on them can do it from anywhere with internet connectivity.

 

What advice can you give other school systems wanting to maximize their use of Simbli?

School systems using the eBOARDsolutions suite of tools have at their disposal a powerful array of options to improve their school district. Failure to fully use these tools in an effort to align and focus district and school improvement is akin to having at your disposal a nuclear aircraft carrier and using it like a tugboat. It is the most powerful electronic suite of tools available to school districts.

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